All international shipments that are not documents require a Commercial or Pro Forma Invoice. This declares to the receiving country what is being shipped, the purpose of the shipment, and what the value is. This Invoice can be a hard copy attached to the shipment when DHL picks it up, or it can be done as paperless.
Not every country accepts paperless clearance, and some countries allow it only for certain values. And if other paperwork (like a Manufacturer’s Certification of Origin) is needed, paperless invoicing may not be allowed.
With Preferred Shipping and our PSCSHIP platform, you can get set up for paperless customs invoicing. In the bottom left corner of the PSCSHIP menu, click on Settings. Then select Paperless Signatures. Click Add Signature to start the process. Multiple signatures can be set up so you can select the appropriate one for each shipment. Signature images must be in PNG, JPEG or GIF format in order to upload into the system.
When “Goods” are selected the commercial/proforma option is automatically selected and line-item detail must be provided. A new field will appear where you can select the uploaded signature you want used for that shipment.
When you print the waybill, a code will appear on it that tells the driver you submitted the Invoice electronically, so they know they are able to take the shipment without printed copies of the customs invoice.
If you need any help getting this set up in PSCSHIP, please contact Preferred Shipping at 800-827-7987 or customerservice@preferredship.com. Our team is happy to help!
